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FAQs Travel

How do I arrange travel?

Students are responsible for arranging their own travel to the conference.  We encourage students to coordinate with other attendees from their institution.  Please contact your department chair or faculty member if your department is reimbursing you for travel costs.  If your department cannot fund your travel, please communicate with the TCU LOC ( for plane and train ticket approval before purchase.

Can I come late? Can I leave early? Can I skip things that I’m not interested in?

Because your travel costs are reimbursable, it is expected that you will attend all of the conference events as scheduled. If you have special circumstances, please contact us to discuss them.

Where do I stay during the conference?

Students will be accommodated at the TCU Hyatt Place. Please visit our Accommodation page for more information. If you are driving to the conference, you may park on campus. Do not make your own hotel reservations.  Students will be placed 2 to a room. Roommate requests can be sent to and will be honored when possible.

How can I get to and from the airport?

We will help you with travel between airports and TCU, by organizing shuttles, or pointing you to commercial services. If you plan to fly, please contact us before making your reservation.

When will I get reimbursed for travel?

If you are being reimbursed by the conference (rather than by your department): make sure you keep all your receipts. After the conference, you can submit the receipts to Reimbursement will be mailed to you within 6 weeks. For more details please contact us.