FAQs Cost

How much does the conference cost?

Students who are accepted to attend the conference must pay a one-time registration fee of $45, which helps offset some of the cost of the conference, including all lodging and meals. Lodging (for non-local students) and food will be covered by the conference; you do not need to pay for your hotel room or food at the conference.  We expect that your travel expenses will be covered by your home department or college. However, if they are not able to cover these expenses, travel funding is available.

If you cannot afford the registration fee and your department/college is unable to help, you may request a fee waiver by emailing women@aps.org for the appropriate form. The request takes approximately 48 hours to review. You must request a fee waiver before registering. The deadline to request a fee waiver is on Wednesday, November 8, 2022 at 5:00 PM ET for initially accepted students and Wednesday, November 30, 2022 at 5:00pm ET for formally wait-listed, second round accepted students. Please do not wait until the last minute to request the waiver and/or to register. For more information on fee waivers, contact women@aps.org.

Please note that the deadline for students to cancel registration and receive a refund is on Friday, December 16, 2022 at 5:00 p.m. ET. Any cancellations beyond that date are non-refundable.

How do I know the amount my department will contribute to my travel funding?

Please talk to your department chair, manager, or director of undergraduate studies before registering for CUWiP. You might ask an academic advisor, faculty member you know, or other mentor for guidance about who to ask if you are unsure.  You can also contact us if you would like guidance in asking your department for travel funds.

My institution would like to cover the registration fee for me and other students in my department. Is there an option to do this?

We now offer a payment option for departments who would like a secure way to pay for their students. Please have your institution complete the CUWiP 2023 Registration Payment Request Form . After the request is reviewed, your institution will receive a link to submit the payment. Once the payment is complete, we will provide the student(s) with a coupon code to enter at checkout. Upon checking out, the student will see a $0 fee.

If you need the list of students who have been accepted to CUWiP, please email women@aps.org.

Payment requests must be submitted by Monday, November 7, 2022 for first round accepted students and Monday, November 28, 2022 for originally waitlisted, second round accepted students.